Sheng Jiang 蒋晟

a Microsoft MVP @Austin, Texas

Find and replace specific formatting in Word 2003

In Microsoft Word 2003, you can replace text as in other programs. However, you can replace line breaks, graphics, and special formats as well. For example, to seperact and to add a serial number before every sentence, you can replace sentence-ending punctuations, such as periods and question marks, to the same punctuations plus a line break, click the numbering toolbar button, and make some minor manual changes for misreplacement.

Steps to numberize sentences:

Add a empty line to the end of the document by pressing Enter
Select the last line.
On the Edit menu, click Copy.
On the Edit menu, click Replace.
If you don’t see the Format button, click More.
In the Find what box, enter a period.
In the Replace With box, type a period.
In the Replace With box, type “^C“, or Click Special, and select Clipboard Contents
Click Replace All
Repeat step 6-9 for every other punctuation.
Repeat step 6-9 for each common misreplacement, such as Dr. or URL. Use ^C instead of a line break in finding and replacing.
click the numbering toolbar button on the Formating toolbar.
Make manually correction for other misreplacements.